Privacy Policy

Last updated: 2025-03-20

1. Introduction

D&D Gent ("we," "us," or "our") operates a website and online community that organizes real-life Dungeons & Dragons sessions. This Privacy Policy outlines how we collect, use, protect, and manage your personal data in accordance with GDPR and applicable Belgian privacy laws.

2. Information We Collect

When you interact with our website and community, we may collect the following personal data:

• Personal Identification Information: First name, last name.
• Contact Information: Email address, postal code.
• Other Information: Date of birth, country.

3. How We Use Your Data

Your personal data is used solely for:

• Account Management: To manage your user account and maintain your membership in our community.
• Event Registration: To process and manage your registrations for D&D sessions and events.

We do not share your personal data with third parties under any circumstances.

4. Cookies and Tracking Technologies

Our website uses cookies and other tracking technologies for analytical purposes. These tools help us understand user behavior, improve our services, and ensure a better user experience. By using our website, you consent to our use of cookies as described in this Privacy Policy.

5. Data Security

We take the security of your personal data seriously and have implemented appropriate measures to protect it:

• Encryption: All data stored on our database instance is encrypted using an AES-256 block cipher implemented in a hardware module.
• Access Controls: We employ the principle of least privilege (PoLP) to ensure that only authorized personnel have access to your data.

While we strive to protect your personal information, please note that no security system is impenetrable. In the unlikely event of a data breach, we will notify you as required by applicable law.

6. Your Rights

Under GDPR and Belgian privacy laws, you have the following rights regarding your personal data:

• Access: You can request details about the personal data we hold about you.
• Correction: You have the right to request that inaccurate or incomplete information is corrected.
• Deletion: You can request the deletion of your personal data, subject to certain legal obligations.
• Restriction and Portability: You have the right to request limitations on how we use your data and to obtain a copy of your data in a portable format.

If you wish to exercise any of these rights, please contact us using the information provided below.

7. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Email: privacy@dnd.gent

8. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be effective immediately upon posting on our website. We encourage you to review this policy periodically to stay informed about how we protect your personal data.